Your IT Support Experts

We partner with many types of businesses in the area, and strive to eliminate IT issues before they cause expensive downtime, so you can continue to drive your business forward. Our dedicated staff loves seeing our clients succeed. Your success is our success, and as you grow, we grow.

Home

About Us

IT Services

Understanding IT

News

Blog

Contact Us

Support

(205) 208-0340

Free Consultation

Interested in seeing what we can do for your business? Contact us to see how we can help you! Sign Up Today

TS3 Technologies Blog

TS3 Technologies has been serving the Alabama area since 2011, providing IT Support such as technical helpdesk support, computer support and consulting to small and medium-sized businesses.

Tip of the Week: Five Ways to Manage Your Email Effectively

Tip of the Week: Five Ways to Manage Your Email Effectively

Email—it’s a business tool that we all use and rely on, but (if we’re being honest) it can be a pain to manage properly. Unfortunately, this can also depreciate the value of the solution to its users. To help prevent these problems, we wanted to share a few tips to assist you with your email management.

Unsubscribe Without Mercy

First things first—unnecessary clutter in your inbox will have a variety of negative impacts on your productivity. One, it encourages you to take more time going through it that could be spent accomplishing something else. Two, it makes it more difficult to find the important things that you’ve received through your email.

Considering this, it makes sense to reduce the excess of messages in your email inbox. Take a few moments and go over all the messages you receive and consider how important they are for you to receive. If they aren’t important, unsubscribe. All promotional messages are required to give their recipients the option to opt out of these kinds of emails.

Automatically Sort Your Emails

You can set up your emails to be sorted automatically into different categories. Depending on your email solution of choice, these categories will be referred to as different things. In Gmail, they’ll be called labels, whereas Outlook refers to them as folders. Once you have your categories situated, you can set up filters to sort your emails into them as they come in based on criteria that you’ve specified.

As a result, your email can effectively sort itself, as you can dictate that different emails are filed in different categories. Need to look at something later? Have it added to a folder dedicated to materials that can be saved for a later time. The same can be done for materials coming from specific clients, or pertaining to specific topics, or whatever best suits your needs.

Use Email Templates

While there are undoubtedly emails that you need to craft in the moment, a lot of business emails are generic and repetitive. A great way to save time is to create premade templates that can be applied and customized as needed each time you need to send a version of that message—significantly cutting down on the time it takes to compose messages.

Spend Less Time Checking Your Email

One of the biggest ways that we all waste time in our emails is simply by spending so much time checking them, over and over and over each day. Holding back on the temptation to repeatedly click the “check mail” button can help your team stay on task and be more productive.

Of course, this is dependent on your job responsibilities and how commonly your email plays into that.

Speaking of which…

Don’t Feel Pressured to Respond (or Read) Them All

Not every email you receive will be one that requires a reply. Many of them are likely just updates, so adding a response is just taking time out of your schedule, as well as out of your colleagues’ available time. If the message doesn’t merit a response, don’t send one.

In fact, there are many messages you might receive throughout the day that just aren’t pertinent to your tasks. Don’t feel that you need to read these emails as they come in. Obviously skim them first, but don’t let them stop you from being productive.

What are your favorite email management tips? Share them in the comments, and make sure you subscribe so you don’t miss any of our content!

Don’t Let This Year’s Low Number of Data Breaches ...
Let’s Look at 2020s Best Smartphones
 

Comments

No comments made yet. Be the first to submit a comment
Guest
Already Registered? Login Here
Guest
Thursday, November 14, 2024

Captcha Image

Customer Login


News & Updates

TS3 Technologies is proud to announce the launch of our new website at http://www.ts3.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.

Contact Us

Learn more about what TS3 Technologies can do for your business.

TS3 Technologies
3 Riverchase Office Plz Ste 226
Hoover, Alabama 35244